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Administrative Coordinator

JOB TITLE: Administrative Coordinator (one-year contract with possibility of extension)

REPORTS TO: Strategy & Governance Manager

SALARY: $24.53 - $28.86 hourly

HOURS: 3 days/week



Job Purpose:

The Administrative Coordinator will work closely with the Strategy and Governance Manager on administrative process improvement and efficiencies. The Administrative Coordinator is primarily responsible for supporting the day-to-day administrative functions of the Executive Director and Deputy Executive Director.


Key Areas of Responsibilities:

· Coordinate calendars and schedule appointments. Resolve overlapping commitments and protect time for shifting priorities.

· Triage, answer and direct incoming correspondence, track messages, and refer inquires to appropriate agency staff or external stakeholders.

· Review, proofread, and format correspondence to ensure accuracy and completeness.

· Prioritize to-do lists to maximize the Executive Director and Deputy Executive Director’s time.

· Use computer word processing, spreadsheets, and database software to prepare reports, memos, and documents as requested.

· Prepare meeting agendas and take minutes as required.

· Maintain contact lists of key stakeholders.

· Liaise with the Finance team and managers to track and prepare contracts for signature.

· Conduct research and prepare reports on various topics.

· Perform additional duties or special projects as assigned.


Skills, Abilities and Attitudes:

· Ability to work in a highly stressful and ever-changing, fast paced environment.

· Must have strong boundaries.

Recognize and respond to potential problems.

· Mental resiliency is key.

· Knowledge of Boyle Street’s programs and services.

· Ability to handle confidential information with professionalism and discretion.

· Great attention to detail and excellent organizational skills.

· Works with initiative, commitment and enthusiasm.

· Advanced knowledge of Microsoft Office (Word, Excel, Outlook, Access).

· Excellent written and oral communication skills.

· Openness to participation in Indigenous teachings and ceremony.

· Must be able to function effectively in a variety of roles while working remotely.


Qualifications:

· 3+ years in a senior administrative role, supporting one or more managers.

· Completion of high school plus post-secondary education in administration or business administration.

· Criminal record and Child and Youth Information Systems check are required.


To Apply:


Please email your resume and cover letter to: delniski@boylestreet.org

Please include Administrative Coordinator in the Subject Line of the email.


Closing Date: This position will remain open until a suitable candidate is found.

Boyle Street Community Services values diversity and welcomes applications from First Nation, Inuit, Métis, New Canadian, racialized, differently-abled and LGBTTQIA communities.




Boyle Street Community Services, 2021

Community Centre Reception:
(780) 424-4106

Community Centre
10116-105 Avenue

Edmonton, AB T5H 0K2

ᐊᒥᐢᑿᒌᐚᐢᑲᐦᐃᑲᐣ (Amiskwacîwâskahikan),

Treaty 6 Territory

 

Charitable Registration no.: 118814391 RR0001

​Boyle Street Community Services is the trade name of The Boyle Street Service Society, an Alberta society and a registered charity.