JOB TITLE: ADP PAYROLL SUPPORT SPECIALIST
(one-year contract with possibility of extension)
REPORTS TO: Payroll and Accounts Payable Manager
HOURLY RANGE: $29.12 - $32.00
HOURS: 40 hours per week (8:00am – 5:00pm)
“Despite great challenges we believe unhealthy cycles can be broken, new opportunities created and, through healing, health restored.”
Would you like to be a part of an organization that works with some of Edmonton’s most vulnerable populations and counts on the professionalism, expertise, insight, and passion of its staff to develop programs and services for the clients they work with? Join us at Boyle Street Community Services.
“We stand with our clients, side by side, patiently and for as long as they want – a constant and consistent caring force”
Boyle Street Community Services (BSCS) is a values-driven organization that believes our clients are the experts in their own life. Your job will be to foster innovation with your team alongside our clients. If your values are aligned with our values and beliefs listed at: https://www.boylestreet.org/mission-history, please consider joining our team.
This position comes with a comprehensive dental, health and drug benefits package, three weeks of annual vacation, and numerous professional development and training opportunities.
The Payroll Administrator will be responsible for accurate and timely processing of bi-weekly payroll and all payroll-related reconciliations, attendance tracking/reporting, and responding to all staff-related issues and inquiries.
Success in this position requires excellent attention to detail, knowledge of payroll processes, and effective communication and time management skills.
KEY AREAS OF RESPONSIBILITIES:
· Respond in a timely fashion to all staff related issues and inquires
· Be able to investigate ADP issues and address the performance of the ADP system.
· Work together with designated super-user to create and deliver training videos, hand-outs, and tip sheets
Verify / confirm employee changes
Review, shift differential, on-call and overtime pay for any errors
Review full cycle payroll processing and register bi-weekly for anomalies and ADP errors
Ensure employee information in the payroll system is aligned with ADP Workforce
Assist with year-end processing and reconciliation of tax forms such as T4’s and related documents
Provide analysis and forecasting of payroll cash payment
Communicate with program manager to resolve specific ADP program issues and concerns
Respond promptly to managers trouble shooting issues.
Train new managers and Directors how to work ADP, approving exceptions and time off requests
Process payroll journal entries, and ad hoc reporting. i.e., Critical Workers Benefit reporting
Prepare bi-weekly payroll journal entry and complete reconciliations for manager review
Work on special payroll projects as assigned.
Backup support for the finance team including accounts payable and accounts receivable.
Other duties as required
· PCP Certificated or equivalency 10+ years’ experience
· Minimum 5 years of payroll and accounting experience
· Minimum 2 years of experience using ADP Workforce Now
· Knowledge of any Canadian legislation that may impact payroll functions
Skills, Abilities and Attitudes:
Proficient with MS Office applications (Excel, Word, and Outlook)
Ability to communicate and work well with other departments
Strong ability to multitask and prioritize tasks as required
Excellent organizational skills
Strong attention to detail and accuracy
Excellent written and verbal communication skills
Ability to work in a highly stressful, ever changing environment
Must have excellent boundaries
Mental resiliency is key
Criminal Record and Child Intervention Checks are mandatory (results will be reviewed on a case-by-case basis)
Closing Date: Until a Suitable Candidate is Found
Please email your resume and cover letter to: firstname.lastname@example.org. Please include ADP Payroll Support Specialist in the Subject Line of the email. In the cover letter please state how you heard about this position and why you are suitable.
Boyle Street Community Services is an equal opportunity employer. We value the diversity of the communities we serve, and are committed to engaging and developing a diverse and inclusive workforce. Boyle Street Community Services welcomes applications from First Nation, Inuit, Métis, New Canadian, differently-abled, and LGBTQ2S communities.
Clients, staff and partners are vital members of the Boyle Street team, so we place emphasis on making sure that we address each other correctly. Pronouns are an important part of how we speak about people.
Pronouns might be:
And other pronouns that help individuals to express themselves
At Boyle Street, we use pronouns to properly address and refer to people in our face-to-face interactions, in verbal introductions, as well as in writing on name tags, email signatures, and ID badges. We invite you to let us know how to properly refer to you and your pronouns as you explore finding a professional home with us.